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FAQ
Application process
My home university has nominated me for Erasmus at CTU in Prague. Where can I find information about my Erasmus stay?
Search the web page: http://www.cvut.cz/incomers/erasmus-exchange
Where can I find the academic calendar?
Search here: http://www.cvut.cz/incomers/ac
Do I need a visa?
If you are a citizen of an EU country, Switzerland, Norway, Liechtenstein or Iceland you do not need a visa. Citizens of other countries need a visa. Non-EU citizens studying at an EU university can participate in the Erasmus programme, but are required to apply for a student visa.
See http://www.cvut.cz/incomers/erasmus-exchange/visa, but have in mind that visa requirements and procedures can change, so look at the answer to the next FAQ.
I need a visa, where can I find some information how to apply?
Search here: http://www.mvcr.cz/cizinci
Is on-line registration really necessary?
Yes, only students successfully registered can be accepted for an Erasmus and Exchange stay at CTU in Prague. Provide the registration here: http://www.erasmus.cvut.cz/registration
I’m not able to find my university on the list in the on-line registration. What’s wrong?
The bilateral agreement between your home university and CTU in Prague probably expired or doesn’t exist. Ask your home university for help.
My home university hasn’t a bilateral agreement signed with CTU in Prague. Can I come as a free mover?
Unfortunately you can’t. CTU in Prague doesn’t accept free movers.
I’d like to do an internship at CTU in Prague. Is on-line registration also valid for me?
No, the International office doesn’t manage internships. Please make direct contact with the department of the faculty in which you’d like to do your stay.
What is the next step after registration?
Print your forms and send them fully stamped and signed to the contact person for incoming students, Ms. Lucie Bilova bilova@vc.cvut.cz, as a scanned copy or by fax. The fax number is: ++420224353491
I can’t print the forms, what’s wrong?
Please check if you put your transcript of records into the on-line registration. You aren’t allowed to print your forms without completing this step.
I’m successfully registered, but I haven’t chosen the courses yet. Will my forms be accepted?
No, only forms with the learning agreement fully completed can be accepted.
I received notification that my learning agreement has been approved, but some courses are crossed out. What does this mean?
These courses haven’t been approved by the faculty, because the capacity is full or because you do not have the prerequisites to take these courses. If you’d like to substitute these courses by other courses, send your new choice by e-mail to Lucy Bilova.
I don’t want to take taught classes, but I’d like to come for a project. What should I do?
Search projects in Prospectus http://www.cvut.cz/incomers/erasmus-exchange/prospectus
If you aren’t able to find a project suitable for you, send the following information about your project to Lucie Bilova and she can try to arrange a supervisor for you:
1. A description of the topic of your project – more than one sentence. Give enough information for us to be able to find the right supervisor for you.
2. The name of the faculty and the department suitable for your work
3. The number of credits you expect (e.g., the number of ECTS credits that you will earn for the project at your home university)
4. The name of your supervisor at your home university
Can I search for a supervisor personally and contact him/her?
Yes, we really appreciate your activity and the activity of your supervisor at your home university in this case!
The faculty didn’t approve any of courses that I chose. What shall I do?
You can discuss and negotiate the possibility of taking these courses with the responsible persons at the faculties. Ask Lucy Bilova for contacts. Alternatively, you can change the courses that you apply for and add the new ones during the final registration at the faculties after your arrival.
Do I have to declare my language skills by some official document (TOEFL and so on)?
No, but we expect a minimum of level of B2 in English.
Can I take an English as a second language course at CTU?
Generally, we expect Erasmus and exchange students to have at least a B2 level in English before they arrive, and we ask partner universities to nominate only students with at least B2 level. We have therefore taken the decision that it is not CTU’s task to provide courses in English as a second language for Erasmus and exchange students. However, CTU faculties may offer some places on courses in English as a second language, and you can apply for these by putting them in your Learning Agreement. Many private language schools in Prague offer English as a second language courses. The International Student Club offers some courses in English (and many other languages), free of charge http://www.isc.cvut.cz/?q=en/languages.
We emphasize that partner universities should not send Erasmus and exchange students with inadequate language skills for the courses that they will be taking.
Arrival
What’s ISC?
ISC (The International Student Club) is the main partner of the International Office. ISC integrates exchange students into life in the Czech Republic and into events at the university. ISC organizes a buddy system. Find more here: http://www.isc.cvut.cz
I have the courses pre-registered. Is this everything that I need to do in order to be registered for the courses?
The final registration is provided at the faculties. The registration is provided from the second day of the orientation week till the beginning of the semester. An ISC volunteer will take you to your faculty to finalize your registration at a fixed time in the Orientation Week. This is an important appointment for you – do not miss it. Students are allowed to change the courses mostly during the first week of the semester.
Accommodation
How can I get accommodation in a CTU dormitory?
Accommodation will be booked automatically for each applicant who asked for it in the on-line registration on the basis of first come, first served, until the capacity is full. Search for more info here: http://www.cvut.cz/incomers/erasmus-exchange/a
Can I get a single room?
CTU dormitory accommodation is basically offered in two-bed rooms, and this is the accommodation that we are able to arrange for Erasmus and exchange students before their arrival. Sometimes, when the dorm isn’t totally full, the receptionist of the dorm can arrange a single room for students – a supplementary accommodation fee is charged. Single accommodation is more likely to be available in the summer semester than for the winter semester, when the dorms are usually full. Ask the receptionist of your block after your arrival about this possibility and also about financial conditions. Lucie Bilova is not able to arrange this for you before your arrival. Please note that CTU does not offer luxury accommodation, which can however be rented privately.
I was accepted and got a place at the dormitory. Do I have to arrive exactly on the first day from which I have the place reserved? Can I enter the dorm during the night and during the weekend?
The place in the dorm is normally reserved from about 4 days before the Orientation Week begins. The exact day is written in the letter of acceptance, and this is the first day you can get a place in the dorm. You don’t have to arrive exactly on this day! You pay for the accommodation from your actual arrival date. Two weeks before your prospective arrival you’ll be asked by e-mail to provide the registration of your arrival to the on-line database. The information will be forwarded to the dormitories and the place will be booked till the data your announced. The dorms are open non-stop and you can arrive at night and during the weekend, too.
What if I arrive before the date from which my accommodation has been reserved?
During the vacation period, CTU dorms are normally available for rent, but not at subsidized student prices. You may be able to move in before the dorm is open at student rates, but you will probably be required to pay a higher price, and you may not be able to occupy the room assigned to you until your official arrival date (i.e. you may have to move). You can book the place here http://www.studenthostel.cz/home.php
Do I have to pay any money before my arrival?
No, all payments will be made at the reception of the dormitory after your arrival. You’ll also sign the accommodation agreement there. The agreement is in English and you can find a sample of the housing contract here: http://www.cvut.cz/incomers/erasmus-exchange/a . Please read the contract carefully before signing!
How much will I pay after my arrival?
The dormitory deposit (5000,- Kč), the accommodation fee for 2 months (CzK 5 000 - 7600), the insurance (300,-Kč for your whole stay), deposit for the electricity (150,-Kč per one month), internet connection (if you’d like to have it) 800,- Kč per one semester.
Can I pay by card?
This is possible only at Masarykova dormitory and you are asked to pay about 4 Euro fee for this service. At other dorms you are asked to pay cash in Czech crowns.
So, if I am staying in a CTU dorm, how much money do I need to have available in cash in Czech crowns, when I arrive?
CzK 16 000 will cover it. The deposit of CzK 5 000 is returnable, when you leave your room in good condition at the end of the stay. You are advised to have CzK 500 to join ISC, and some cash to pay for the highly recommended trips that ISC organises at the end of the Orientation Week. Unfortunately, it is necessary to pay out quite a lot in your first few days in Prague, but be assured that the basic cost of living for a student in Prague is considerably less than for a student in most European capital cities. Give the attention to the limit on your card!
How can I change my room inside the same the dorm.
Ask the receptionist of your dorm. She is in charge.
How can I change to another dormitory (block)?
The “changing period” in the winter semester usually begins at the beginning of November. Students coming for the summer semester can usually ask for a change one or two weeks after their arrival.
Who should I ask for the change?
Go to the dormitory where you’d like to stay and ask the receptionist if there is a free place for you. If she agrees with your proposed move, go to the dorm in which you are currently staying, and ask the receptionist for “moving papers”. Move on the same day when you get the moving papers. Do not forget to announce your change to Lucy Bilova (bilova@vc.cvut.cz) by e-mail.
Can I leave the dorm during the semester and get my deposit back?
When you enter the dorm, you sign an Agreement for a fixed period, normally one semester or two semesters. If you decide to leave the dormitory, you are breaking your Agreement, and, according to that Agreement, you lose your deposit. Students can get their deposit back only if they leave a maximum of 30 days before their agreement terminates, i.e. at the end of the semester. The International Office can ask the central accommodation service to give the deposit back to student only in special cases (e.g. illness).
The receptionist in my dorm doesn’t speak English. Who can help me?
Please ask your buddy or some student from ISC for help. In emergency cases ask the International Office.
Departure
I left the dorm and asked my roommate to hand in my key. Is this OK?
No, please don’t do it! Your roommate could forget to give the key back, and you will have to pay for all the days until the key is handed in! This could cost you a lot of money! It is your responsibility to hand in the key.
What do I have to do before leaving the dorm at the end of my stay?
Several days before you’d like to leave, announce the exact day of your departure to the receptionist of your dorm. Hand the room over in good condition in order to get your deposit back. Don’t forget to hand in the key!
Where do I get the transcript of records at the end of my stay in Prague?
Students of the faculty of architecture ask Ms Hana Novotna for the transcript (novotna@fa.cvut.cz). Hana Novotna is the contact person for registration at the faculty of architecture.
Students of other faculties ask Ms Lucy Bilova from the International Office.
Take your study record book to her when you ask for the transcript.
I originally applied to spend one semester at CTU in Prague as Erasmus or Exchange student, and I’d like to prolong my stay for a second semester. Can I do it and who should I ask for?
The stay must be completed within one academic year, so only students who spend the winter semester in Prague can apply to prolong their stay.
Here is the procedure:
Ask your home university to nominate you for the second semester and let them inform Ms. Lucy Bilova about your nomination, by e-mail.
If your host faculty at CTU in Prague also agrees, the International Office will handle the administrative procedures to prolong your stay.
